Jami Energy Limited, a distinguished player in the engineering sector, is actively seeking capable and enthusiastic individuals to fill a pivotal role within the organization. With a specialization in Civil, Mechanical, Electrical, and Construction Engineering, Jami Energy has built a reputation for delivering quality projects and solutions across various industries. The company is committed to fostering a collaborative and dynamic work environment where employees can grow and thrive professionally.
This exciting job opportunity offers an excellent platform for candidates who wish to be part of a forward-thinking team that values innovation, dedication, and excellence. As a Secretary / Storekeeper, you will play a key role in ensuring the smooth daily operations of the organization. This position is ideal for a highly organized and proactive individual with a passion for both administrative and inventory management responsibilities.
Below are the comprehensive details for the role currently available:
Position Title
Secretary / Storekeeper
Location
Ilupeju, Lagos
Employment Type
Full-time
Job Overview
The role of a Secretary / Storekeeper is integral to the smooth functioning of Jami Energy Limited. The successful candidate will be tasked with performing administrative, clerical, and organizational duties to support the management team and other colleagues effectively. Additionally, the storekeeping aspect of the role ensures efficient inventory management and optimal stock levels for the organization’s operations.
This dual-role position demands strong multitasking skills, attention to detail, and a customer-focused approach to internal and external communications. As a key member of the team, you will help streamline operations, enhance productivity, and contribute to achieving the company’s goals.
Key Responsibilities
The position combines the responsibilities of a secretary and a storekeeper. Below is a detailed breakdown of the duties expected:
Administrative and Clerical Duties:
- Communication Management:
- Answering, screening, and directing phone calls professionally to appropriate personnel.
- Managing email correspondence, ensuring prompt and accurate responses to inquiries.
- Handling incoming and outgoing mail, maintaining a log for proper documentation.
- Document Control and Organization:
- Creating, organizing, and maintaining both physical and digital filing systems to ensure easy retrieval.
- Managing important company documents, including contracts, purchase orders, and invoices.
- Assisting in the preparation of detailed reports, presentations, and other administrative documents.
- Travel and Meeting Coordination:
- Organizing travel arrangements, including flight bookings, hotel accommodations, and transportation logistics.
- Scheduling and coordinating meetings, conferences, and appointments with internal and external stakeholders.
- Preparing detailed meeting agendas and taking comprehensive minutes during sessions.
- Customer Service:
- Addressing inquiries from clients and stakeholders in a professional and timely manner.
- Offering exceptional service to foster positive relationships with customers and partners.
- Acting as a liaison between different departments and external contacts to ensure smooth communication.
- Financial and Scheduling Support:
- Assisting in the preparation of invoices, payment processing, and other financial documentation.
- Managing the company calendar, including staff schedules, deadlines, and event planning.
Storekeeping Duties:
- Inventory Management:
- Maintaining accurate and up-to-date records of inventory levels and stock movements.
- Conducting regular stock checks to ensure optimal levels of supplies and materials are available.
- Stock Receipt and Distribution:
- Receiving and verifying incoming deliveries against purchase orders.
- Ensuring the proper storage of items and maintaining a clean, organized store.
- Issuing supplies to various departments or teams as required, maintaining detailed logs of stock distribution.
- Record-Keeping:
- Keeping detailed records of all stock transactions, including receipts, issues, and returns.
- Monitoring stock trends to anticipate needs and prevent shortages or overstocking.
- Quality Assurance:
- Inspecting goods upon arrival to ensure they meet the required quality and specification standards.
- Reporting damaged, defective, or substandard items to the appropriate personnel for resolution.
- Compliance and Safety:
- Adhering to company policies and industry standards regarding inventory management.
- Ensuring the store environment is safe, clean, and compliant with health and safety regulations.
Required Qualifications and Skills
To excel in this role, candidates should possess the following:
Education and Experience:
- A minimum of Ordinary National Diploma (OND) in a relevant field is required.
- 1–3 years of experience in a similar role that combines administrative and inventory responsibilities.
Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and inventory management software.
- Familiarity with basic accounting principles and financial documentation.
- Knowledge of inventory tracking systems and tools.
Soft Skills:
- Exceptional communication skills, both verbal and written, for effective interaction with colleagues and external stakeholders.
- Strong organizational and multitasking abilities to manage diverse responsibilities efficiently.
- Keen attention to detail and accuracy in record-keeping and document preparation.
- Customer-oriented mindset with strong interpersonal skills to build positive relationships.
- Ability to work independently and collaboratively within a team environment.
- Time management skills to prioritize tasks and meet deadlines.
Additional Preferences:
- Candidates residing within or close to Ilupeju, Lagos, are preferred for ease of commute.
- Knowledge of safety protocols and compliance standards is an added advantage.
- Willingness to adapt and learn new tools or processes as required by the organization.
Salary and Benefits
- Monthly Salary: N80,000.
- Additional benefits include:
- Opportunities for professional development and career advancement.
- A collaborative and supportive work environment that encourages innovation.
- Exposure to various aspects of engineering project management and operations, offering valuable experience.
Application Process
Interested and qualified candidates are encouraged to apply by submitting their updated CVs or resumes to jamienergy@gmail.com. To ensure proper processing, applicants should use the job title “Secretary / Storekeeper” as the subject line of their email.
Application Deadline: 31st January 2025.
Note: Applicants residing in close proximity to Ilupeju will be given preference.
Why Join Jami Energy Limited?
Jami Energy Limited is not just a workplace but a community where innovation and excellence are at the core of everything we do. Here are some compelling reasons to consider joining our team:
- Industry Leadership:
- Be part of a company that sets the standard in engineering excellence and innovation.
- Professional Growth:
- Gain exposure to diverse projects and develop a robust skill set that enhances your career prospects.
- Inclusive Environment:
- Work in a culture that values diversity, collaboration, and mutual respect among employees.
- Impactful Work:
- Contribute to meaningful projects that make a tangible difference in communities and industries.
- Supportive Management:
- Benefit from guidance, mentorship, and support from experienced professionals who prioritize employee development.
- Dynamic Challenges:
- Enjoy a role that combines variety and challenge, ensuring no two days are the same.
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Take the next step in your career by joining Jami Energy Limited and contributing to innovative and impactful engineering projects. Apply today and become a vital part of our dynamic and ambitious team!